scout

Position Summary

Village of Industry + Art (VIA) is seeking a Part-Time Events & Community Coordinator to support building-wide programming, events, and partnerships. This role works closely with the Community Programs & Events Director of Scout to coordinate activities across the building—including recurring community programs, tenant events, and venue rentals—while strengthening connections between tenants, local organizations, and the surrounding neighborhood.

This is a hands-on role ideal for someone who enjoys working with artists, community partners, and event guests in a dynamic creative environment. We are looking for someone excited to help shape and grow VIA’s events program as it continues to launch and expand. This is a part-time position supporting VIA’s mission to foster creative community, collaboration, and public programming.

Responsibilities

Event/Venue Coordination (50%) 

• Support planning and coordination of events hosted across the building, including community programs, tenant events, and private rentals

• Serve as a day-of event lead, ensuring smooth setup, guest experience, and breakdown

• Coordinate event logistics including vendor communication, furniture requests, and setup planning

• Track event inquiries and maintain internal event databases and records

• Conduct post-event follow-ups to gather feedback and improve future programming

• Maintain event supplies, storage, and inventory

Community Engagement (30%)

• Coordinate events with community partners and tenants using subsidized or discounted event space for one off or recurring programming 

• Serve as a point of contact for tenants hosting events within their studios

• Encourage collaboration and engagement among tenants, partners, and neighborhood organizations

• Support building-wide community initiatives and public programming

Communications + Operations (20%) 

• Assist with event promotion and communications, including newsletters, social media, and event calendars

• Share event updates with internal teams

• Support training of day-of event staff and coordination with building operations and security

• Facilitate post-event reviews and documentation to help improve event processes

Qualifications and Skills

• Experience in event coordination, venue operations, arts administration, hospitality, or community programming 

• Strong organizational and communication skills

• Requires endurance and energy for extended periods of standing, walking, and lifting up to 50 lbs

• Comfortable managing logistics and working in live event environments

• Flexible schedule with ability to work evenings and occasional weekends for events

To apply

Please submit your cover letter and resume to events@viaphl.com with “Events & Community Coordinator” in the subject line. Applications are reviewed on a rolling basis and the position will remain open until filled. Incomplete submissions or applications sent to a different email address will not be considered.

Scout/VIA is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.