Leasing & Community Coordinator (part-time), Bok
Location
BOK
1901 S. 9th Street
Philadelphia, PA 19148
Experience
2 years minimum
Salary Commensurate with experience
Start Date
May 2023
About Bok
Bok is a 340,000 square foot building filled with over 200 businesses, makers, nonprofits and artists. The building draws over 250,000 visitors annually for events, food & beverage options, and programming within the building. The scale of the building means there is the ability to accommodate a wide range of users in spaces ranging from 200 square feet to 25,000 square feet. Businesses range from non-profits, bakeries and test kitchens, architects and lawyers, designers and photographers, artists and craftspeople, musicians, a hair salon, a pre-school, a community health clinic and beyond.
With a mix of expertise — from design and planning to project management and community engagement — the team at Bok is interested in taking a non-traditional development approach to bring old buildings back to life. For more information, please visit www.buildingbok.com.
Position Overview
Scout is looking for a detail-oriented, personable and highly professional Leasing and Community Coordinator to join our team at BOK part-time (20 hours per week). The position will work closely under our Director of Leasing & Marketing and the Events Manager. Occasional weekend and evening work will be required.
Core Responsibilities
Support Director of Leasing & Marketing and team with tenant relationship management and leasing goals by:
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responding to prospective tenant leads, gathering and providing info to determine if BOK is a good fit for leads’ businesses; giving tours of spaces available for lease and providing info needed for decision making
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drafting lease proposals
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tracking current tenant lease terms and drafting lease renewal agreements
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assisting with tenant onboarding and move-out processes, including updating and maintaining accurate property management software records and hardcopy files
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supporting monthly reporting (i.e. rent roll, maintenance-related issues, turnover, events income, etc.) as well as, distribution, collection and analysis of surveys
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keeping the tenant community informed by sending building notices and alerts as needed
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fielding general questions and requests and coordinating any required follow-up
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supporting the development of leasing materials and updating as needed
Support Events Manager and community partners by:
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attending monthly civic association meetings and presenting updates on Bok
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liaising with key community partners (e.g. Southwark, CityYear, SEAMAAC) to support their work and mission
Requirements
Scout is a small, entrepreneurial, energetic team and therefore looking for someone who appreciates a fast-paced, start-up work environment and has the ability to remain highly organized and maintain a friendly demeanor and positive attitude in such a setting. Requirements include:
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A minimum of two years’ relevant work experience; leasing, communications and/or community engagement experience is strongly preferred.
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Strong customer service skills, a highly personable demeanor and the ability to take a hospitality-driven approach in engaging and working with a variety of internal and external community members — from tenants to neighbors to community partners and beyond — and diverse personality types.
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Exceptional verbal and written communication skills and comfort with presenting in front of groups.
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A serious eye for detail and keen observation skills.
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Reliable, pro-active and self-directed to take action and resolve problems with care, confidence and tact.
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Sound judgment and ability to deal effectively with matters of a confidential nature.
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Experience with the following software and platforms is strongly preferred: Microsoft Excel and Word, property management software (AppFolio), building systems (Butterfly MX), project management (Asana, Slack) and email marketing platforms (Mailchimp)
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Spanish language skills are a plus
Compensation
Salary is commensurate with experience (approximately $40,000-$55,000) pro rata.
To apply:
To apply, send a cover letter, resume and salary expectation with “Leasing & Community Coordinator Application” in the subject line to hello@scout-ltd.com, or submit through the form below.
Only applicants who provide ALL required materials and submit through the proper channel will be considered.
Applications will be considered on a rolling basis with the ambition of filling the role in May/June 2023.
Bok is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.