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 We are seeking a seasoned, hands-on Property Manager to lead the maintenance, operations, and physical plant of the vibrant Bok Building. This role will oversee an internal maintenance team, manage third-party contractors (cleaning, landscaping, specialized services, etc.), uphold quality standards and ensure that all building systems — mechanical, electrical, plumbing, HVAC, safety, and code compliance — operate reliably, thoughtfully, and safely. The ideal candidate will bring a deep background in building systems and facility operations, along with strong leadership and project-management skills. 

Responsibilities

 Operations & Maintenance Management 

• Plan, schedule, and oversee routine maintenance and repairs for all building systems (HVAC, plumbing, electrical, lighting, elevators, etc.). 

• Conduct regular inspections of the building — interiors, exteriors, mechanical rooms, common areas — to identify potential problems and address them proactively. 

• Manage maintenance work orders, prioritize tasks, and track completion. 

• Oversee custodial / cleaning services (internal team or third-party). Ensure cleanliness, hygiene, and adequate maintenance of common spaces, bathrooms, and public areas. 

• Manage grounds / exterior maintenance (landscaping, snow/ice removal, dog park, general site upkeep when relevant). 

• Order and maintain all building supplies and equipment and / or repairs. 

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Contractor & Vendor Oversight 

• Select, coordinate, and manage third-party contractors (cleaning, HVAC specialists, plumbers, electricians, external maintenance, landscaping, etc.). 

• Prepare scope of work / bid specs for capital improvement or renovation projects; review vendor proposals; supervise contracted projects from start to finish. 

• Ensure compliance with safety, building codes, regulatory requirements, and relevant standards. 

Safety, Risk Management & Compliance 

• Monitor and maintain building safety systems (fire alarms, life-safety, emergency lighting, access control). 

• Ensure compliance with all local, state, and federal codes/regulations (e.g., building codes, occupancy, safety, accessibility). 

• Lead emergency response protocols related to building/system failures or safety incidents; serve as on-call for all building emergencies. 

Budgeting, Planning & Administration 

• Develop and manage annual facilities budget (maintenance, utilities, supplies, capital improvements, contracted services). 

• Forecast and recommend capital improvements, equipment replacements, renovations, or system upgrades based on building needs and organizational priorities. 

• Maintain physical and electronic records of maintenance logs, inspection reports, vendor contracts, compliance certifications, and inventories of equipment and supplies. 

Team Leadership & Coordination 

• Schedule, supervise, mentor, and evaluate in-house maintenance and custodial staff, assign tasks, and ensure high performance and safety standards. 

• Work collaboratively with other organizational teams — programming/events (for event load-ins, auditorium use), tenants, external contractors — to coordinate maintenance around building usage. Particularly important given the mixed-use, cultural and community-focused nature of the building. 

• Support special events, load-in / load-out logistics, and ensure the building is event-ready (safety checks, cleaning, mechanical readiness). 

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Strategic Planning & Growth 

• Participate in long-term planning for building needs, including future growth and renovations. 

• Work with leadership on sustainability initiatives, energy management, and cost-efficiency.